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Reviewing Management of Change Documents

Who Can Review?

Only designated department reviewers can review MOCs. If you don't see a "Review MOC" button, you may not be marked as a reviewer for your department. Contact your administrator to be assigned as a reviewer.

As a department reviewer, your role is to evaluate MOCs from your department's perspective, identify concerns, provide recommendations, and make an approval decision.

Finding MOCs to Review

On the MOCs Page:

When you log in, you'll see MOCs that need your department's review listed on the main MOCs page. These are MOCs with status "In Review" that have a pending review step for your department.

Look for: MOCs with a blue "In Review" status badge that show "Pending review in [Your Department]"

Note: All departments review MOCs simultaneously (parallel workflow). You don't need to wait for other departments to finish their reviews before you can start yours.

The Review Process

Step-by-Step Review:

  1. 1
    Click "Review MOC" on a MOC pending your department's review
  2. 2
    Review MOC Details: Read through the title, description, reason for change, and affected systems

    Pay special attention to what's actually changing vs. what stays the same

  3. 3
    Review Insights (if available):
    • Historical analysis of similar MOCs
    • Focused questions for your department
    • Decision assistance based on your input
  4. 4
    Complete Your Department's Checklist:

    Answer department-specific questions (e.g., "Does this affect safety protocols?")

  5. 5
    Provide Your Department's Perspective:
    • Perspective: Your department's view on the change
    • Concerns: Any issues or risks you've identified
    • Recommendations: Suggestions for improvement or implementation
  6. 6
    Make Your Decision:
    • Approved: Change is acceptable as-is
    • Needs Revision: Change needs modifications before approval
    • Rejected: Change should not proceed
  7. 7
    Provide Reasoning: Explain why you made your decision

    This helps others understand your perspective and is tracked in the audit trail

  8. 8
    Submit Your Review: Click "Submit Review" to complete

    The system will check if all departments have reviewed and update the MOC status accordingly

Understanding Decision Types

Approved

Use this when the change is acceptable as proposed. No modifications needed.

Result: MOC advances toward final approval (pending other departments)

Needs Revision

Use this when the change needs modifications before approval. Explain what needs to change.

Result: MOC status becomes "Pending Revision" - initiator can revise and resubmit

Rejected

Use this when the change should not proceed at all. Provide clear reasoning.

Result: MOC status becomes "Rejected" - change cannot proceed

Using Smart Assistance (If Available)

Smart Features Available:

1. Historical Analysis

Similar past MOCs are analyzed to show you what worked, what didn't, and what concerns were raised in similar situations.

Use this to: Identify patterns, learn from history, avoid repeating mistakes

2. Focused Questions

Department-specific questions help you think about aspects relevant to your area of expertise.

Use this to: Ensure you've considered all angles, focus on what truly matters

3. Decision Assistance

After you provide your perspective and concerns, the system can suggest a decision with reasoning based on your input.

Use this to: Get a second opinion, validate your thinking, see different perspectives

Note: Smart assistance is optional — you can ignore suggestions and make your own decision. The final decision is always yours.

Review Best Practices

Do This

  • • Focus on what's truly changing vs. what stays the same
  • • Consider your department's specific concerns
  • • Provide clear, specific reasoning for decisions
  • • Review historical context if available
  • • Be thorough in checklist responses
  • • Use smart suggestions as a tool, not a replacement for judgment

Avoid This

  • • Approving without reading thoroughly
  • • Vague or generic reasoning
  • • Ignoring concerns from your department's perspective
  • • Rushing through the review
  • • Skipping checklist items
  • • Making decisions without considering all impacts

What Happens After You Submit?

  1. 1
    Your review is saved and linked to the workflow step
  2. 2
    The system checks if all departments have completed their reviews
  3. 3
    If all approve: MOC status becomes "Approved" or "Completed"
  4. 4
    If any reject: MOC status becomes "Rejected"
  5. 5
    If any needs revision: MOC status becomes "Pending Revision" - initiator can revise and resubmit
  6. 6
    All changes are logged in the audit trail with timestamps