For people who cannot afford a sloppy plan
Plans you can defend.
Structured planning for teams whose work has to hold up to scrutiny — permits, vendors, training, evidence on the actual task, and an auditor-friendly PDF when someone asks what happened. Every plan shows its sources, and your decisions are recorded going forward so the plan you defend today stays auditable later.
As you run work, ChangePilot builds operating memory — equipment graph, permit history, vendor performance, regulatory citations, how long things really take — from three surfaces: describe or paste a plan, import past documents, or connect an agent via MCP. The same governance applies to people and connected agents: propose, approve, log — no silent writes from either side. See how we stack up.
Not on the list? The planner works the same way for farms, construction crews, office ops, HR rollouts, nonprofits, research labs — anywhere a team needs structure without the spreadsheet sprawl.
Seed your workspace with your team's history.
If you have past project documents, equipment lists, vendor records, or lessons learned, ChangePilot extracts that history so future plans benefit from your existing context. Drop in Word, Excel, and PDF files. We surface entities, vendors, regulations, and outcomes. Preview every extracted record before saving — nothing writes to your workspace until you approve.
Past projects
MOC docs, PSSR checklists, change requests, project plans — extracted as projects with subtasks, vendors, regulatory citations, outcomes.
Equipment + vendor lists
Spreadsheets become your org-level catalogs. Future plans recognize tag numbers, criticality, vendor performance.
Lessons learned
Past retrospectives surface during related future plans — your past mistakes don't get re-made.
Documents stay in your organization's secure storage and are never used to train AI models. Read our security posture →
Highlight an email. 8 seconds later it’s a structured project.
Most work doesn’t start in a project tool — it starts in your inbox, a Teams thread, a Slack message, a meeting note. ChangePilot meets you there. Highlight any text in your browser, Outlook, or Teams — right-click — “Add to ChangePilot” — and the planner has it scoped before you close the tab.
User-initiated only. No background OAuth, no “ChangePilot is reading my inbox”. You decide what crosses over, every time.
Install for ChromeOne governance model for your team and your agents
Regulated ops teams spent decades learning structured capture, propose→approve gates, and audit trails. Connected agents reintroduce the opposite problem: silent writes, no memory, no accountability chain. ChangePilot gives Claude, Cursor, and ChatGPT the same governed workspace your people use — agents read your operating memory and propose changes; teammates approve them through the same chain as any other consequential update. Every action lands in the audit log, whether a person clicked it or an agent staged it.
Autonomy is graduated, not binary. Your org picks an apply mode — approve everything, auto-apply low-risk reversible changes (comments, dates), or full auto within safety floors. Agents start supervised on each change type; a clean track record earns more room, and rejections or reverts tighten it back. Irreversible changes and terminal status moves always wait for a person.
The industry is learning this the hard way: most agent efforts stall not on wrong answers but on unbounded action — industry research on the “agentic action gap” finds only about 15% of enterprises see real returns, and the gap is governance, not capability. ChangePilot is the operating-boundaries layer: each agent works inside an explicit charter — allowed actions, approval thresholds, and stopping points — with retrieval scoped to the sources you authorize and an audit trail linking every change to the data, reasoning, and person behind it. It maps to the control expectations in NIST AI RMF, ISO/IEC 42001, and the EU AI Act — evidence toward, not certification.
Core capabilities
Instant Capture
Describe what needs to happen in plain language. ChangePilot detects 20+ entity types automatically — equipment, vendors, contracts, documents, training — and handles anything not on that list with the same universal scoping. Works for manufacturing, services, research, nonprofit, homestead — any domain.
Team accountability
Route work to the right people, track progress, and verify completion with evidence. Connected agents follow the same rules with graduated trust: org-configurable autonomy tiers, per-action safety floors, and track-record clamping — agents earn room as they prove themselves and lose it when the record sours. One audit trail for people and agents.
Builds on the projects you run
Every plan extracts structured rows into your org's picture — equipment, vendors, regulations, outcomes — so later plans can lean on that history instead of re-asking what you've already answered. The intelligence unlock meter on your projects dashboard shows which compounding rails are warming up; early orgs start on industry defaults and sharpen as real work accrues.
Describe your work. Structured charter out.
Most workflow tools stop at free-text tasks and hand-built checklists. ChangePilot goes further: it reads the real things your project touches — equipment, vendors, contracts, documents, training, livestock, research instruments, grants, beehives, whatever — and asks the right follow-up questions for each one. Less manual setup. Fewer missed risks.
The planner that thinks in nouns
Type “replace the centrifugal pump on line 4 and train operators on the new procedure” — the planner pulls out the entities: pump, procedure, training, operators. Each one becomes a structured row you can deep-scope with the same rigor, whatever your industry.
Five questions, two minutes, real charter
Each detected entity opens a quick-choice questionnaire — pump type, criticality, spare on hand, drive method. No essays. No forms. Just the structured properties that turn a project description into something queryable.
Risks that don't need an LLM
Once an entity is scoped, deterministic rules surface real business risks: single points of failure, expired contracts, overdue inspections, single-source vendors with long lead times. No black box — every flag quotes the entity that triggered it.
Cross-project entity index
“Show me every pump in our org. Every single-source vendor. Every contract that needs renewal. Every volunteer whose training is expiring this month.” Basic task lists can't answer those questions. ChangePilot can — instantly, across every project.
Smart recommendations today, deeper workflows soonModule workflows — coming soon
Three vendors on a project? A high-criticality pump? Our planner flags when your work touches vendor management, formal change control, or training requirements — and the deeper workflows to handle each are on the way.
Iterative refinement, not a wall of forms
Skip an entity for now. Come back to it next week. Update one property next month. The planner keeps working with what you have and gets sharper as you fill it in.
What we’re building next: the regulator-ready story
Built on the discipline industrial operators need — useful for any team running work that has to be defensible. Today: planning that recognizes when your work touches regulated, audited, or high-stakes domains. Next: the workflows that close the loop.
Map every change to the rules that govern your work
Tag any change with the exact rule it addresses — OSHA PSM 1910.119(l), EPA RMP 68.75, ISO 14001 8.1, your contract terms, your customer’s spec sheet. Auditors, inspectors, or stakeholders see what drove the decision in one click.
Required sign-offs enforced — for any team that needs them
OSHA PSM 1910.119(i) requires a Pre-Startup Safety Review before equipment goes live. Our hard gate blocks closeout until every required item is signed — whether that’s a PSSR, a contract review, a manager approval, or a customer walkthrough.
Training and certification that auto-clears your gates
Per-person, per-competency records with expiry tracking. When a sign-off requires proof someone’s trained — PSSR training, ServSafe, contractor onboarding, recurring re-cert — it auto-verifies. Reminders before expiry so nothing lapses.
Lessons that actually shape new work
Every closed change deposits its lessons. When a new change starts, similar past lessons are surfaced at the moment of capture — not buried in a museum nobody reads.
One-click signature chain audit
Generate a single PDF showing every approval, signer, timestamp, citation, training record, and required-step sign-off. The 3-day evidence-gathering exercise — for an audit, an investigation, a customer review, or your own peace of mind — becomes one click.
Modules that fit your industry
Activate Vendor Management, Training & Competency, Incident Tracking, or Compliance & Audit when you need them. Each one writes to typed tables, not generic blobs — so reporting and integrations actually work.
Industrial teams first — agentic teams everywhere
We built ChangePilot for regulated change management. The agent revolution means every business needs that same discipline: structured capture, operating memory that compounds, and governance enforced the same way for employees and connected agents — propose, approve, log. If you are wiring agents into real work and want that model without building it from scratch, we want to talk.
Become a design partnerStop Losing Track of What Matters
Audit findings, safety actions, meeting follow-ups — every task starts as a project. Track them with structure today — free, unlimited projects for solo use.
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